Lawton Memorial Library Board Meeting
Regular Board Meeting Tuesday, August 18, 2020
*6:15 p.m. Chair Barbara Melvin called the meeting to order. Due to reducing transmission of COVID-19, participants were offered a conference calling option.
Roll Call - Present at the meeting:
Members: Barbara Melvin, Carol Persons, Georgia Everson, Gail Muller, Gwendolyn Hatfield, Donna Niles, Kimberly Walker, and Librarian Rachel Clift.
Joining by conference calling: One unidentified caller.
*Verification of posting at the Bank, Post Office, and Village Office on August 17, 2020 was given.
*Persons moved, Hatfield seconded to approve the minutes from the June 16, 2020 meeting. (Carried).
*Financial report: Reviewed the report from 1/1/2020 thru 8/18/2020. The balance is $44,663.38. Of this amount, $2,092.84 is resource grant funds, $564.63 Gates grant funds, and $1,184.50 CROPP grant funds. This leaves an operating budget of $40,821.41. The savings account has $17,359.60, plus the 2 CD’s of $3,912.13 and $9,515.63. Niles moved, Muller seconded to approve the financial report. (Carried).
*Statistical Report: Rachel handed out 2 sheets. One was circulation activity from June 20–August 20th, showing what we check in and out, renewal items, and circ holds. The other shows stats from 6-1 to 8-18 on the number of patrons entering the library, how many used the computer, and curbside pickup requests.
The numbers have been steady. People have commented they are glad we’re open, as some libraries aren’t.
**There will be no “Music in the Park” this year, due to COVID.
**Rachel gave an update on the COVID-19 practices. Masks are required, unless a medical condition or for persons under 5 years old. The stacks are closed, curbside service is being utilized, a limit of 5 patrons at a time in the building is being complied with, areas are wiped down after each use, and they have a good process for quarantining materials that are returned.
**Due to staff cuts at the La Crosse Library, they no longer do disc cleaning for us. We can get equipment of our own. Rachel found 3. An Easy Pro Disc Repair unit from Demco was $335. The other two were $1,282 and $2,407. Persons moved, Hatfield seconded to buy the $335 cleaner from Demco, taking the funds from either the Resource Grant or savings account. (Carried).
**Did some moving of collection areas, to accommodate the request of teens to use the back corner.
**The Take & Make bags are going well, and the Page Turners Book Club had 6-8 participating over the last 3 months.
**Summer reading is good, with 18 adults, 3 teens, and 5 children signed up.
**The bathroom faucet problem has been fixed.
**Summer Library Program update: The “Beanstacks” program is working well. It ends August 28th. Drawings for prizes will be after.
**Back to School Plan: Discussed kids hanging out in the building after school. Rachel commented they use the WIFI outside and the basketball court in the Park. We don’t have room for them to hang out right now. Will leave it as is, at our 5-patron limit at a time to comply with social distancing. Talked about making some additional Take & Make bags and reaching out to the school to coordinate with what they are learning/working on at certain times, to make bundles of items available to them.
**Memorial update: Carol gave an update that the plants have been bought and planted along the back side of the building and patio area in memory of Delores Sandmire. Now need to get the plaque ordered. Carol checked with a few places for costs. The best price was Krause’s in Viroqua. For a 1” thick, 12 X 12 ceramic tile plaque, it was $85. (The village will install it on the building). It was decided to go with a little bigger plaque, 12 X 18, and ad a hummingbird on each corner. Delores served as Library Chair from April 2007 – April 2019. The board came up with the following wording:
Thank you for your 12 years of joyful and
Dedicated service to the Lawton Memorial Library.
**Will also ad a touch of a wind chime to hang on the eave above the plaque. The library had one that someone had previously donated. Will put that one out to see how it goes with the kids around the park. If we buy one in the future, Bill Doolan will engrave on it for free.
**Trimming of dead tree branches: The two trees out front of the building have dead branches. The board was in favor of asking the village workers to trim them out when it’s a good time for them.
*Public comments: Barb had talked with Aaron Nemec on the library sign out front. He is planning to refresh it. The sign/wood looked good. But no timetable. Barb also mentioned the village is working on an EDA grant, and a group had went around looking at our buildings to see what can be done to help with flooding problems. They checked over the library, but not sure if anything will be done or not to help with our water problems. They didn’t mention any remedies. Carol asked if we had any leaf guards on the gutters, which could help with the water issues. Will ask the village workers if they need cleaned out. And see about having the downspouts flip up for easier mowing.
*The next regular meeting was scheduled for October 6, 2020, at 6:15 p.m. Budget time.
*Everson moved, Niles seconded to adjourn. (Carried). Adjourned at 7:20 p.m.
Kimberly Walker, Village Clerk/Treasurer