The La Farge Library Board will hold a meeting on Tuesday, October 6, 2020 at 6:15 p.m. at the Lawton Memorial Library.
In an effort to reduce transmission of COVID-19, All participants can join by calling 634-6666 or 888-366-4316 and entering ID 14048. Any questions, please call 608-625-4422.
Call to Order/Roll Call
Verification of meeting posting
Motion to convene into closed session, in accordance with Wisconsin State Statutes section 19.85(1)(c ), to discuss personnel matters on compensation;
Motion to return to open session and continue the meeting
Approval of previous minutes
Approval of compensation package for 2021
Review 2020 budget and recommend a 2021 budget
Next meeting date
Kimberly Walker, Village Clerk/Treasurer
Lawton Memorial Library Board Meeting
Regular Board Meeting Tuesday, October 6, 2020
*6:15 p.m. Chair Barbara Melvin called the meeting to order. Due to reducing transmission of COVID-19, participants were offered a conference calling option.
Roll Call - Present at the meeting:
Members: Barbara Melvin by conference calling, Carol Persons, Donna Niles, Gail Muller, Gwendolyn Hatfield, Kimberly Walker, and Librarian Rachel Clift.
Member Absent: Georgia Everson
Joining by conference calling: One unidentified caller.
*Verification of posting at the Bank, Post Office, and Village Office on October 5, 2020 was given.
*Niles moved, Hatfield seconded to convene into closed session, in accordance with Wisconsin State Statutes section 19.85(1)(c), to discuss personnel matters on compensation. (Carried).
*Persons moved, Hatfield seconded to return to open session and continue with the meeting. (Carried).
*Muller moved, Niles seconded to approve the minutes from the August 18, 2020 meeting. (Carried).
*Financial report: Reviewed the report from 1/1/2020 thru 9/30/2020. The balance is $35,518.96. Of this amount, $1,134.35 is resource grant funds, $564.63 Gates grant funds, and $1,184.50 CROPP grant funds. This leaves an operating budget of $32,635.48. The savings account has $17,363.98, plus the 2 CD’s of $3,925.93 and $9,527.76. Hatfield moved, Niles seconded to approve the financial report. (Carried).
*Statistical Report: Rachel handed out circulation activity sheets from Aug 20–October 6th, showing what we check in and out, renewal items, and circ holds. Another sheet showed stats from 8-1 to 10-5 on the number of patrons entering the library, how many used the computer, and curbside pickup requests during Covid-19.
*Friends Update: They have a meeting scheduled for October 12th, at 3 p.m. outside the library building.
**Continuing to provide Make and Take craft bags.
**A “Back to school” plan handout has been made for patrons, explaining the Fall guidelines.
**Rachel reviewed an update from WRLS on their recommendations on quarantining books and reminding
all staff and volunteers of the Statewide mask mandate, that masks should always be worn, even if they’re the only person in the building.
**Rachel handed out a Covid-19 update report as of today. The Vernon County Health Department stated we are a high-risk community for the spread of the disease. The school has partially gone to virtual with grades 6-12. The board discussed ways to reduce the spread, to be pro-active. It was agreed, starting tomorrow, for 2 weeks, to just strictly go with curbside service. And to allow people to make computer appointments. After this time, will re-evaluate the situation. Rachel will get signs up, put it on Facebook, and notify the papers. If the schools close, we will still provide computer appointments.
*Persons moved, Hatfield seconded to approve the employee compensation package for 2021 as was discussed in closed session. (Carried).
*Reviewed the revenues and expenditures of the 2020 budget year. Projected revenue is $93,419.06, and projected expenses are $84,289.85. The proposed budget for 2020 was $97,376.14.
*Set a projected 2021 budget. The county aid went up $4,570, from $32,980 to $37,550, which includes Vernon, Crawford, Richland, and Monroe counties. The copies & fines category was lowered from $1,500 to $500. Due to the pandemic, there has been a lot of fine forgiveness and not a lot of copies being made. For expenses, materials were left at $8,000. Payroll was raised $12,000 to $60,000, to cover raises. Social security went up from $3,700 to $4,450 and Retirement from $2,200 to $3,100. The % the employer and the employee pay are to stay at 6.75%. The life insurance went from $20 to $30. Heat, public relations, repairs, supplies, telephone, and Workshops/conferences all stayed the same. The WRLSWeb costs were $5,016.52. For health insurance, Rachel has a single health insurance plan. The village may be switching companies, and the estimate is a decrease. So looking at a budget of $5,000, down from $21,100. The board agreed upon an overall budget of $98,050 for income and $97,376.14 for expenses. We didn’t need to budget any funds from our savings this year, and will ask the village for $60,000.00, the same as last year.
*Muller moved, Hatfield seconded to accept the proposed budget for 2021 as agreed upon, and to ask the village for $60,000.00 to help fund our budget. (Carried).
*Public comments: Carol commented she is glad we are able to be open. People really appreciate having the library available. Wayne and the village crew were thanked for getting the plaque and wind chimes up for the dedication ceremony for Delores Sandmire. And Carol was thanked for her work getting the plaque. It was a very nice program on October 3rd.
*The next meeting was scheduled for December 1, 2020, at 6:15 p.m.
*Persons moved, Hatfield seconded to adjourn. (Carried). Adjourned at 8:04 p.m.
Kimberly Walker, Village Clerk/Treasurer