Lawton Memorial Library Board Meeting
Regular Board Meeting Tuesday, November 26, 2019
*6:15 p.m. Meeting was called to order by Chair Barbara Melvin. Roll call was taken with board members Melvin, Georgia Everson, Donna Niles, Gwendolyn Hatfield, Carol Persons, and Kimberly Walker present. Absent was Gail Muller. Also present was Librarian Jessica Slaney.
*Verification of posting at the Bank, Post Office, and Village Office on November 21, 2019 was given.
*A copy of the September 30, 2019 minutes was given board members to review. Persons moved, Hatfield seconded to approve the minutes as written. (Carried).
*Financial report: Reviewed the report from 1/1/19 to 10/31/19. The balance for 2019 is $17,100.99. Of this amount, $2,218.68 is resource grant funds, $564.63 is the Gates grant, and $1,184.50 is the Cropp grant. This leaves $13,133.18 in the operating budget. The savings has a balance of $17,346.57, plus the 2 CD’s of $3,871.29 and $9,426.90. Niles moved, Everson seconded to approve the financial report. (Carried).
*Statistical Report: The statistics were looked over. A Toddler Storytime was added to the stats.
**They donated money to the Power walls for the storage of energy, and their next meeting is in January.
**A patron asked if we would add another book to the Donors Bookshelf in the meeting room. This project was set up by the Friends of the Library and was for the expansion project donations.
**Jessica would like to do a “Food for Fines” promo in December. Instead of paying money, food donations would be accepted. The board agreed, but not to include lost items or items billed from other libraries.
**Discussed where to put a TV donated by Kim Kafka. It’s a nice size but may be too big for the meeting room wall space and too heavy for a cart. Maybe something could be made for it. And if we show movies, etc., need to have a license. This will be thought about for a while on what to do.
**Fines can be paid with a debit or credit card thru WRLS. Our share so far is $92.72 and will be paid to us in July.
**A Company sent us an I-pad to review, that has games on it for kids. Each I-pad is geared to a certain age group and helps with learning activities. Cost is $100 for each one. Decided to try it to see how it goes. Jessica will check with other libraries, too. Maybe the Friends would donate to buy some if we’re interested.
**Jessica asked about a mitten tree. Others in town are collecting these and hats, so a food collection drive was discussed. On the tree, could have cookie cutters, candy canes, popcorn, etc., and put food items underneath. Jessica had a donation of a second tree, but if we can’t use it, it can be donated to LAPA for Bean Park decorating.
**Public Access to Tesla Power Wall app: It was asked about putting this app on the library and village websites. The board felt this was a good idea for the public to access this. It would show them usage from solar and regular electric, etc. The app is strictly for reporting purposes. It is good publicity. Hatfield moved, Niles seconded to approve public access to the Tesla Power walls. (Carried 5-1, with Persons abstaining).
**Closed dates for 2020:
Wednesday, January 1st - New Years’ Day
Saturday, May 23rd and Monday, May 25th - Memorial Day
(Extra day for the Good Friday Holiday not taken)
Saturday, July 4th - Independence Day
Saturday, September 5th and Monday, September 7th - Labor Day
(Extra day for Thanksgiving that always falls on Thursday, which is a closed day)
Wednesday, November 25th – closing at 6 p.m. for Thanksgiving
Friday, November 27th - Thanksgiving
Friday December 25th and Saturday, December 26th – Christmas
Friday January 1st and Saturday, January 2nd, 2021 - New Years
*Persons moved, Hatfield seconded to approve the closed dates as stated. (Carried).
**Barb gave an update on the water problem. She talked with the architect Dave Cameron from the expansion project. He gave some suggestions. Check the threshold if it’s leaking under the door. Test it with a hose. If it’s the door, it may still be under warranty. The area is lower than the street, so it’s hard to drain away. Not in favor of a retaining wall. He said record it during a heavy rain to see where it’s coming from. And there could be a problem with the old and new parts meeting. Decided to have landscapers come out to look at it and get more advice.
**We will wait until Spring on the trees out front, and then decide whether to clean them up or cut them down. They may just need the dead branches taken out and trim the one away from the building.
**We were going to do something in memory of Delores Sandmire. This will be on the agenda for the next meeting, along with a possible solution on the TV (discussed earlier in the meeting).
*No Public comments.
*The next meeting was scheduled for January 28, 2020, at 6:15 p.m.
*Hatfield moved, Niles seconded to adjourn. (Carried). Adjourned at 7:01 p.m.
Kimberly Walker, Village Clerk/Treasurer