The La Farge Library Board will hold a meeting on Tuesday,

         May 19, 2020 at 10:00 a.m. at the Lawton Memorial Library.    

   In an effort to reduce transmission of COVID-19, THIS IS NOT AN IN-PERSON MEETING

   All participants, including the public, can join using Vernon Communications

                 Coop On-Demand Conference Calling.

Anyone attending the conference call will need the Conference ID to access the call

   Attendees dial-in phone number: 634-6666 or 888-366-4316 and enter ID 14048

   Any questions regarding how to participate can be directed to Clerk Kim Walker at 608-625-4422


                        AGENDA ITEMS:


  1. Call to Order/Roll Call

  1. Verification of meeting posting

  2. Approval of previous minutes

  3. Financial Report

  4. Statistical Report

  5. Friends Update

  6. Interim Director’s Report

  7. Director’s Report



  1. Procedures and dates for Re-opening      

  2. Summer Library Program     

  3. Public Comment      

  4. Next meeting date

  5. Adjourn                                                           


Kimberly Walker, Village Clerk/Treasurer

     Posted 5/18/2020   9:40 a.m.  


            Lawton Memorial Library Board Meeting 

                 Regular Board Meeting          Tuesday, May 19, 2020


*10:05 a.m. Chair Barbara Melvin called the meeting to order. Due to reducing transmission of COVID-19, participants were offered an On-Demand conference calling option.         


Roll Call - Present at the meeting:

Members: Barbara Melvin, Donna Niles, Georgia Everson, Gwendolyn Hatfield, Carol Persons, Kimberly Walker, Interim Librarian Rebecca Hooker, and new Librarian Rachel Clift.

Joining by conference calling: Member Gail Muller    


*Verification of posting at the Bank, Post Office, and Village Office on May 18, 2020 was given.          


*Hatfield moved, Persons seconded to approve the minutes from the March 17, 2020 meeting. (Carried).


*Financial report: Reviewed the report from 1/1/2020 thru 5/18/2020. The remaining balance is $68,021.12. Of this amount, $2,092.84 is resource grant funds, $564.63 Gates grant funds, and $1,184.50 CROPP grant funds. This leaves an operating budget of $64,179.15. The savings account has $17,355.27, plus the 2 CD’s of $3,898.37 and $9,486.07. Hatfield moved, Niles seconded to approve the financial report. (Carried).    


*Statistical Report: Contacted WRLS, but they had no circulation numbers for us. And since the library’s been closed, there have been no group meetings or programs, so no numbers to report. The curbside service started May 1st and has been going very well. Everson moved, Hatfield seconded to accept this report. (Carried).    


*Friends Update:    

**The summer “Music in the Park” is unsure yet.

**Volunteers have been weeding and mulching around the building. May need more helpers in the summer.   


*Interim Director’s Report: Becky thanked everyone for all the support over the last 2 months. It’s been very busy. She had a lot of online meetings, worked on reports, and did inventory for a grant audit. Our cleaner, Nancy Green, had the opportunity to clean the building and did a great job. Becky said she is glad Rachel’s here now! The board thanked her for the great job she did and for the updates in the newspaper.   


*Director’s report: Rachel started yesterday, and said it went well. She had a warm welcome and worked on getting familiar with the library. She had a 2-hour orientation meeting with the WRLS Directors.  



**Procedures and dates for re-opening: The board was presented with a phase #1 proposal to re-open the library. Rachel reviewed what was created. Looking to re-open on June 1st. A list of recommendations was considered. Also looking into putting up a plexi-glass barrier at the service desk for a safe environment for staff. Looking at limiting patron occupancy to 5 at a time. With staff also present, can remain under 10 persons. For computer use, may need to have reservations and limit time. Use judgement when people come in. WRLS is also working on guidelines, which will help us. Hatfield moved, Niles seconded to approve this “basic” proposal with some re-wording as discussed. (Carried).   


*Summer Library Program: It is called “Beanstacks” and is a program on the website. We need to build our own website and set up various challenges. It sounds like a good thing. When we get it done, it needs to be submitted 3 weeks before going online. It will take time, so maybe have volunteers help.  


 *Becky is taking Rachel to the school tomorrow to meet the school superintendent and see what the school is planning for the summer. The library program theme is “Imagine Your Story this Summer”. Maybe do a local history spin or a scavenger hunt.  


*Public comments: Gwen has heard positive things with what we have been doing while closed.

**On the library volunteers, if they are comfortable, they can come back. Rachel said she welcomes them if they want to return. The board felt they chose a good time for Rachel to start her new position. Over the next couple of weeks, Becky may have more hours helping Rachel. The board had no problem with this.


*Gail had to leave the conference call at this time, 10:53 a.m.


*The next regular meeting was scheduled for June 16, 2020, at 6:15 p.m. It was decided to meet monthly for a while to help Rachel out and make sure it is going well. Until the June meeting, will follow the proposal and work in conjunction with WRLS.       


*Niles moved, Everson seconded to adjourn. (Carried). Adjourned at 11:00 a.m. A few gifts were presented to both Becky and Rachel from the board. They thanked everyone.      



Kimberly Walker, Village Clerk/Treasurer