Lawton Memorial Library Board Meeting
Special Board Meeting Tuesday, September 3, 2019
*Chair Barbara Melvin called the special meeting of the Library board to order at 6:15 p.m. at the Lawton Memorial Library. Roll call was taken with board members Melvin, Carol Persons, Gail Muller, Gwendolyn Hatfield, Donna Niles, and Kimberly Walker present. Absent was Georgia Everson. Also present was new Librarian Jessica Slaney and Samantha Laskowski.
*Verification of meeting posting at the Bank, Post Office, and Village Office on August 29, 2019 was given.
*Samantha Laskowski was present to explain solar panel battery storage, which was a future goal to go with the solar panels already installed. They’re looking at purchasing 2 Tesla Power walls for the battery storage from Current Electric Company (of Brookfield, WI). This would be an asset to be open in outages for people to power their cell phones, check out books, and other uses. The air conditioner takes too much power, but the heat is ok. There’s more flexibility if non-critical loads aren’t used. Looking at having them installed above the computers so people don’t bump into them. They each measure 45” X 29” X 6”. They can also be used to store power all day and power the library at night. Each battery holds 13 ½ KW.
*Paying for it is to be structured the same way as the first agreement, with the La Farge Community Solar, LLC, paying the costs, then getting paid back. The total project is $20,425. Of this, the Friends of the Library are contributing $2,400. The LLC will recoup $10,000+ from tax credits and bonus depreciation. $5,500 or so will be fundraised over the next 6 years, at around $1,000 per year, hopefully by the Friends group. That leaves $2,400 that the library budget will fund over 6 years. They will pay the LLC $100 per quarter for the 6 years. After the 6 years, the library/village will own this. There’s a 10-year parts warranty on the batteries and a 2-year labor warranty. Niles moved, Muller seconded to recommend we purchase the solar storage units for the library. (Carried 5-1, with Persons abstaining). This will be presented to the village board at the September 9th meeting.
*Samantha has an agreement for this and will forward it to Kim for the attorney and village to review. She also mentioned a $500 discount if the library personnel would do a video for marketing purposes. Jessica said she would. The board thanked Samantha for attending.
*The board went outside and looked at the two front trees. The tree in front of the Library sign is dying and needs to be removed. The village crew said they will cut this for us. Decided to contact Aaron Nemec to see if he could possibly do a carving on the stump. He is to re-do the library sign, so Kim will contact him if he’s interested. It was agreed the other tree out front on the left side just needs to be trimmed back.
Hatfield moved, Persons seconded to proceed with the above decisions. (Carried).
*Barb talked with PWM Wayne Haugrud on what could possibly be done about the water problem on the North side. He suggested a low retaining wall of some kind to divert the water away. The board also talked about trying to waterproof the corner where the addition meets the old building. The board felt these were good ideas. Names to contact for bids was New Era Nursery, Billy Kellogg, C & C Landscaping, and Brett Franks. Hopefully we can get the bids back by our next board meeting. Hatfield moved, Niles seconded to look into contractors to fix our water problems. (Carried).
*Niles moved, Persons seconded to adjourn. (Carried). Adjourned at 7:12 p.m.
Kimberly Walker, Village Clerk/Treasurer
Lawton Memorial Library Board Meeting
Regular Board Meeting Monday, September 30, 2019
*6:15 p.m. Meeting was called to order by Chair Barbara Melvin. Roll call was taken with all board members present: Melvin, Gwendolyn Hatfield, Donna Niles, Carol Persons, Gail Muller, Georgia Everson, and Kimberly Walker. Also present was Librarian Jessica Slaney.
*Verification of posting at the Bank, Post Office, and Village Office on September 27, 2019 was given.
*Hatfield moved, Persons seconded to convene into closed session, in accordance with Wisconsin State Statutes section 19.85(1)(c), to discuss personnel matters on compensation. (Carried).
*Hatfield moved, Everson seconded to return to open session and continue with the meeting. (Carried).
*A copy of the July 23, 2019, July 30, 2019, and September 3, 2019 minutes was given board members to review. Niles moved, Persons seconded to approve all three as written. (Carried).
*Financial report: Reviewed the report from 1/1/19 to 9/30/19. The balance for 2019 is $23,296.97. Of this amount, $2,218.68 is resource grant funds, $564.63 is the Gates grant, and $1,184.50 is the Cropp grant. This leaves $19,329.16 in the operating budget. The savings has a balance of $17,342.20, plus the 2 CD’s of $3,871.29 and $9,426.90. Hatfield moved, Muller seconded to approve the financial report. (Carried).
*Statistical Report: Jessica reviewed the stats of the circulation, and the other various program numbers. Looking at attempting a chess club in January.
*Friends Update: New officers have been elected, with Jean Beck as President. They’re putting in $3,000 toward the solar battery project and planning a book sale at the Fall Fest October 5th. Deb Tryggestad is working on a Friends Facebook page. Barb volunteered to send them a thank you note for all they do.
**Jessica received word today she’s approved for temporary certification.
**She signed up for the WLA Conference in Wisconsin Dells on October 10th, which is on small libraries.
**Also planning to attend 3 trainings for WRLS.
**At the end of October, looking to have a program called Generations Zapped. It is a documentary movie on electrical wiring, cell phones, etc. and the effects on the home. Need to check if we need a movie license.
**Waiting to see what happens with the E-books or books on CD. The publishers are changing from owning the rights indefinitely to ‘leasing them for 2 years’ and we’re waiting to see how the group that makes the decisions for Overdrive decides on how we’re going to potentially change as far as our purchases or our fees for being a part of Overdrive.
**The women’s bathroom light is like a strobe lite show and another security light is having issues. Jessica will try to call the original electrician. If nothing, try the village guys or Doug Albright.
*Budget night. Took a little lunch break. Food provided by board members. Thanks to them all!
*Business: Barrier for the water problem. Barb contacted several people on a possible retaining wall. Brett Franks and New Era Nursery were not interested. Haven’t heard back from Billy Kellogg. And Barb went to Viroqua to C & C Landscaping and still waiting to hear back. A couple more names were given to check on. Will Stewart who did the bench pad for us and B & W Concrete. Barb will check on these. Talking with PWM Wayne Haugrud, he gave us an estimate of $6,000. The board agreed this needs done and will take the money from the savings to pay for it. Also, will try to contact the architect, Dave Cameron from the library expansion project, to see if he has some insight for us.
*Persons moved, Niles seconded to approve the employee compensation package for 2020 as was discussed in closed session. (Carried).
*Reviewed the revenues and expenditures of the 2019 budget year. Projected revenue is $94,098.50, and projected expenses are $95,281.34. The proposed budget for 2019 was $94,299.00.
*Set a projected 2020 budget. The county aid went up $258, from $32,723 to $32,981, which includes Vernon, Crawford, Richland, and Monroe counties. The copies & fines category stayed the same at $1,500. The Donations/memorials was left at $0. If anything comes in, it will be a bonus. For expenses, materials were lowered $1,000 to $8,000. Payroll was lowered $7,000 to $48,000. This is due to the retirement of our 19-year librarian and hiring a new one. Social security was also lowered due to this, from $4,100 to $3,700 and Retirement went down $500 to $2,200. The % the employer and the employee pay went up, from 6.55% to 6.75%. The life insurance went from $325 to $20. Public relations raised $50 to help cover the gift certificate for the cleaning personnel. Raised repairs to $800 from $500. Heat, miscellaneous, supplies, and Workshops/conferences all stayed the same. The telephone raised $100 to $600. The WRLSWeb costs were down $268, to $5,056.14. Jessica has the family health insurance plan. The premium is estimated to increase 8.5%, so looking at a budget of $21,100. The board agreed upon an overall balanced budget of $97,376.14. This is up $3,077.14 from last year. Budgeted $2,895.14 from the savings to use, and will ask the village for $60,000.00, which is up $4,000 over last year. The increase this year was contributed to higher health insurance premiums, due to going from a single plan to a family. Costs were cut in other areas, and the library is willing to pay the water problem from their savings.
*Hatfield moved, Everson seconded to accept the proposed $97,376.14 budget for 2020 as agreed upon, and to ask the village for $60,000.00 to balance the budget. (Carried).
*Public comments: Carol gave a brief run thru of the 5 webinars she listened to on the Library Trustee training. A few other members had also listened to some of them.
*The next meeting was scheduled for November 26, 2019, at 6:15 p.m.
*Everson moved, Niles seconded to adjourn. (Carried). Adjourned at 9:00 p.m.
Kimberly Walker, Village Clerk/Treasurer