Lawton Memorial Library Board Meeting
Regular Board Meeting Tuesday, May 25, 2021
*6:15 p.m. Chair Barbara Melvin called the meeting to order at the Lawton Memorial Library. Roll Call was taken with all board members present: Melvin, Carol Persons, Donna Niles, Georgia Everson, Gwendolyn Hatfield, Gail Muller, and Kimberly Walker. Also, present was Librarian Rachel Clift.
*Verification of posting at the Bank, Post Office, and Village Office on May 24, 2021 was given.
(Meeting was posted for using Zoom or attending in person).
*Persons moved, Hatfield seconded to approve the minutes from the March 23, 2021 meeting. (Carried).
*Financial report: Reviewed the report from 1/1/2021 thru 5/24/2021. The balance is $63,468.65. Of this amount, $478.35 is resource grant funds, $564.63 Gates grant funds, and $1,184.50 Cropp grant funds. This leaves an operating budget of $61,241.17. The savings account has $29,784.72, plus the 2 CD’s of $3,953.24 and $9,551.40. Muller moved, Hatfield seconded to approve the financial report. (Carried).
*Statistical Report: Reviewed the statistics sheets on circulation activity, check ins and checkouts, renewals, and holds. We are doing good. Browsing and computer appointments are slow, but the curbside is still popular.
*Friends Update: Plans are moving for Music in the Park. The Friends are hosting two of the possible 6 concerts, along with providing food for the 4th of July Music in the Park. Carol checked with Vernon County on food serving and was given some guidelines.
**The library is participating in the Kickapoo Valley Reserve Garden Walk on July 10th and 11th. It is appreciated if anyone wants to help weed the garden areas around the library, to keep it looking nice.
**The Friends have provided funds for Rachel to replace paperback classics with hardcover classics.
**The moving and re-cataloging of graphic novels for juveniles and young adults is done.
**The energy monitor approved at the last meeting is to be installed next week.
**The list of series Rachel’s been working on is complete and has made is easier for cataloging. Three Dr. Suess books, that portray people in hurtful and wrong ways, have been moved to the classics section of the adult collection.
**The Library and Friends group have each purchased art from the school art show.
**A rep with WRLS is working on a logo for us. Maybe ask the public for ideas and then vote on it.
**WRLS is looking at a library app for smart phones. It’s still in the early phase.
**The system is now sending out reminders to people on renewing their library card each year.
**We have a new URL for our website. We were the only library paying for our own domain, but with the help of the IT support office, we got that changed. New URL is: https://lafargelibrary.wrlsweb.org/.
**Summer Reading Update: The Bean Stack website is set up to start June 7th. We have adult prizes from Organic Valley. The La Farge Lions gave a money donation, with part used to purchase prizes and the other part used to create a new book bundle to go with the summer theme of “Tales and Tails”.
**Refund Policy Vote: The board reviewed the procedure that was brought up at the last meeting for refunds concerning library materials that were lost, paid for, and found. Hatfield moved, Everson seconded to accept the Refund-Procedure policy as written. (Carried).
**Mask Discussion: Rachel recommends keeping our mask requirement, as the library often has children. Ages under 12 currently have no vaccine, and for those 12-15, it recently has become available. And the
current variants affect children more. She wants to have the safest way to be open to all. As the percentages
of people with vaccines increases, things can change. Persons moved, Niles seconded to continue the mask policy until the CDC comes out and says it’s safe for children to be out without a mask. (Carried).
*Last Tuesday, May 18th, was Rachels one year anniversary at the Library! 😊
*Public comments: None.
*The next meeting was scheduled for July 27, 2021, at 6:15 p.m.
*Niles moved, Everson seconded to adjourn. (Carried). Adjourned at 6:56 p.m.
Kimberly Walker, Village Clerk/Treasurer