Lawton Memorial Library Board Meeting
Regular Board Meeting Tuesday, July 27, 2021
*6:15 p.m. Chair Barbara Melvin called the meeting to order at the Lawton Memorial Library. Roll Call was taken with all board members present: Melvin, Gwendolyn Hatfield, Carol Persons, Donna Niles, Georgia Everson, Gail Muller, and Kimberly Walker. Also, present was Librarian Rachel Clift.
*Verification of posting at the Bank, Post Office, and Village Office on July 26, 2021, was given.
*Persons moved, Hatfield seconded to approve the minutes from the May 25, 2021, meeting. (Carried).
*Financial report: Reviewed the report from 1/1/2021 thru 7/26/2021. The balance is $51,428.52. Of this amount, $478.35 is resource grant funds, $564.63 Gates grant funds, and $1,184.50 Cropp grant funds. This leaves an operating budget of $49,201.04. The savings account has $29,788.43, plus the 2 CD’s of $3,967.04 and $9,563.31. Niles moved, Everson seconded to approve the financial report. (Carried).
*Statistical Report: Reviewed the statistics sheets on circulation activity, check ins and checkouts, renewals, and holds. It’s been very steady. The computer use is low but browsing and curbside are good.
*Friends Update: So far, did one Music in the Park and the 4th of July Park Music, which both went well. August 30th is one more Music in the Park. Rachel commented the friends did a great job on the outside area for the garden walk. Carol said a concern is to try and keep the milkweed out from under the foundation.
**The summer elementary school kids came down to visit. Had a total of 60 kids. They were busy with a library tour, the kaleidoscope outside, and the solar power. The younger kids received grab bags in the end.
**Samantha Laskowski gave a $500 donation, which will be used towards more solar books and a tablet.
**The weekly summer craft bags are popular. Usually 25-30 go out.
**The juvenile non-fiction area has moved. It’s now on shelves up higher, freeing up more space.
**WRLS worked on some logos for us, but not excited about them. Rachel will send a link of sample logos for the board to review and discuss at the next meeting.
**Carol mentioned last month was the first time the library didn’t have an electric bill due to the solar.
**Summer Reading Update: The program ends August 6th. Prizes will be drawn on the 7th. Had a lot of participation.
**Mask Discussion: Rachel hoped to adjust this, but based on new CDC guidelines, Vernon County is listed as a substantial area. She was hopeful vaccinated persons could pick up holds without a mask, but with the new guidelines, we’ll need to wait. It was asked what other libraries are doing, but they each have different procedures. Hatfield moved, Persons seconded to stay with what we’ve been doing, to continue wearing masks and leave it to the discretion of the staff that if Vernon County is not listed as substantial, that patrons may come in to pick up holds without a mask if fully vaccinated. (Carried).
**Covid Policies: Rachel would like to open one bathroom for the public and keep one for staff. The inside book drop was opened for people instead of them handing the materials to staff. The computers are open now (not for appointment only use). And for the meeting room use, the Mahjong group would like to use it. They will follow our guidelines. Muller moved, Hatfield seconded to open the library meeting room back up to previous programs, keeping it to under 10 people. (Carried).
**Trees out Front: Rachel said after a story walk outside, she noticed a lot of stick loss from dying branches. It was mentioned about a worry that tree roots are getting under the foundation. Decided to have the village workers look at the roots for their opinion. At the next meeting, will decide if the trees need taken down this fall when the leaves are off. For now, the board will ask the village to trim them up and check on the root situation.
**WRLS Web Agreement: A new/updated Services Agreement needs approved by the Board and signed by the President/Chair. Rachel reviewed a few of the updates. Hatfield moved, Everson seconded to accept the WRLSWEB Services Agreement. (Carried).
**Reviewed a WRLSWEB Shared Information Technology Network update. This doesn’t need signed. It’s just updating the terminology of the Bylaws. And looked at a Technology Requirements for Joining WRLSWEB. This is for our Sierra software.
**Rachel handed out a cost sheet for the 2022 WRLS eBook Buying Pool. The base fee is $300, plus the library share with magazines, based on population, is $692 for La Farge.
*Public comments: None.
*The next meeting was scheduled for October 12, 2021, at 6:15 p.m. (Budget time).
*Hatfield moved, Niles seconded to adjourn. (Carried). Adjourned at 7:15 p.m.
Kimberly Walker, Village Clerk/Treasurer