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Lawton Memorial Library Board Meeting

Regular Board Meeting          Tuesday, November 29, 2022


*5:15 p.m. Chair Barbara Melvin called the meeting to order at the Lawton Memorial Library. Roll call was taken with board members Melvin, Gwendolyn Hatfield, Georgia Everson, Carol Persons, and Kimberly Walker present. Absent was Gail Muller and Donna Niles. Also present was Librarian Lisa Ahler.    


*Verification of posting at the Bank, Post Office, and Village Office on November 28, 2022, was given.         


*Hatfield moved, Persons seconded to approve the minutes from the October 18, 2022, meeting. (Carried).


*Financial report: Reviewed the report from 1/1/22 to 11/28/22. The balance for 2022 is $20,062.59. Of this amount, $2,780.26 is the balance in donations. The Gates and Cropp grant balances were used up for the new computer purchases. This leaves $17,282.33 in the operating budget. The savings has a balance of $17,415.99, plus the 2 CDs of $3,986.99 and $30,627.70. The CD for $3,986.99 is maturing on 12-2-22. The interest rate to renew for another year and a half is 2.10%. One year is 1.75% and a special $5,000 + CD is 3½% for 5 years. Everson moved, Persons seconded to approve the financial report and renew the CD at the 1½ year rate. (Carried).


*Statistical Report: Lisa reviewed the stats of the circulation. November took a big jump, averaging 36 patrons a day. The community room got used 16 times. The computer use is about the same and Storytime also picked up in November, with 65.       


*Friends Update: The Poinsettias in the library are from the Friends and they put some lights in the back windows to decorate. The “little libraries” (at the Village Park and on Main Street) are checked weekly and are getting used. And if any future programming comes up, they will help to fund it.


*Directors Report:      

**Lisa attended the WLA conference. It was well attended, and there were 2 fantastic speakers. MacIntosh won Wisconsin Library of the year. She has submitted all her receipts to WRLS for reimbursement.  

**Lisa had a talk with Holly on the cleaning. Things seem better since.  

**The “Family Search Library” has been announced in the paper and used a couple of times already.

**December 8th is a meeting to discuss the potential new ILS’s that were demonstrated last month. 

**Over 50 Lunch & Learn gathering – Looking at a 55” TV and cart, which will be donated by the group.

**Programming: Lisa reviewed the Page Turners Book Club, Knitting Group, Mah Jong, Take & Make bags, Storytime, Chess Club (2nd one is tomorrow), and Cooking the Books (looking to start in January).  

**At the January meeting, will discuss Becky’s Library Assistant job, as she is planning to retire in March. Lisa is updating the job description. Will send this out to the board to review prior to the next meeting.     



**Copy machine replacement: Lisa received 2 prices for new machines thru WRLS: $505.08 and $753.48. They’re HP’s, print, fax, scan, are wireless, and make colored copies. Hatfield moved, Persons seconded to approve the purchase of the one for $753.48, and the ink cartridges. (Carried). Pay from the current budget.           


**Closed dates for 2023 (Holidays):

Monday, January 2nd - New Years’ Day

             Saturday, May 27th and Monday, May 29th - Memorial Day

                (Extra day for the Good Friday Holiday not taken)

             Tuesday, July 4th - Independence Day

Saturday, September 2nd and Monday, September 4th - Labor Day

               (Extra day for Thanksgiving that always falls on Thursday, which is a closed day)

Wednesday, November 22nd – closing at 5 p.m. for Thanksgiving 

Friday, November 24th - Thanksgiving 

             Saturday December 23rd and Monday, December 25th – Christmas

             Saturday December 30th and Monday, January 1st, 2024 - New Years

*Persons moved, Hatfield seconded to approve the calendar for 2023. (Carried).


*Public comments: None.            


*The next meeting was scheduled for January 24, 2023, at 5:15 p.m.  


*Everson moved, Hatfield seconded to adjourn. (Carried). Adjourned at 6:00 p.m.


                                                                         Kimberly Walker, Village Clerk/Treasurer

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