The La Farge Library Board will hold a meeting on Tuesday,
March 23, 2021 at 6:15 p.m. at the Lawton Memorial Library.
Board Members and public are invited to join by using the Zoom Option:
Meeting ID: 828 5932 1268 Passcode: library Call into meeting: 1-312-626-6799
Any questions, please call 608-625-2015.
Call to Order/Roll Call
Verification of meeting posting
Approval of previous minutes
Winter Reading Update
Bader Grant Update
Refund Policy Discussion
Annual Report Update
Next meeting date
Kimberly Walker, Village Clerk/Treasurer
Lawton Memorial Library Board Meeting
Regular Board Meeting Tuesday, March 23, 2021
6:15 p.m. Chair Barbara Melvin called the meeting to order. Due to reducing transmission of COVID-19, participants participated via Zoom. Rachel was at the library in case anyone showed up there.
*Roll Call-Present: Board members: Barbara Melvin, Georgia Everson, Donna Niles, Gail Muller, Carol Persons, and Gwendolyn Hatfield. Also, Librarian Rachel Clift. Board member Kim Walker was absent.
*Verification of posting at the Bank, Post Office, and Village Office on March 18, 2021 was given.
*Persons moved, Niles seconded to approve the minutes from the January 26th meeting. (Carried).
Alan Buss and Samantha Laskowski were present from the Vernon County Energy District for an informational presentation regarding an energy monitor that will be given to the library. The monitor is a small device that will go into the circuit breaker box. A WIFI antennae is attached so that it can send messages to a phone app and energy use can be viewed by circuit. It can monitor 8 (or 16 circuits for a larger monitor). Information can include solar production, electricity pushing to the grid or from the grid, and electricity use by circuit (for example: AC, heating, computer, lighting, etc.). An account in the app would be set up so that the Energy District and the Library could view the information. Information about the monitor and energy use would be beneficial when there is another power outage. The Library can then be used as an example of how the monitor works, for anyone who is interested in getting one for themselves.
*Financial report: The report showed financial information from 1/1/2021 - 3/19/2021. The savings has a balance of $29,780.27 (the remaining money from the 2020 budget had been moved into the savings account), plus the 2 CD’s of $9,551.40 and $3,953.24. Hatfield moved, Everson seconded to approve the financial report. (Carried).
*Statistical Report: The statistics were presented. Circulation remains good with over 1,900 checkouts (includes requests from patrons of other libraries also).
*Friends Update: Tentative plans are being made for Music in the Park for June. Any food for the event will be discussed as the time draws closer.
**Make and Take Craft bags continue to do well. A new activity is available every other week until we are fully open again.
**Year Book project: There are 9 La Farge School Year book that can be digitized (those prior to 1950) at a cost of $.14 per page. Motion was made by Hatfield and seconded by Persons to approve the project. (Carried) Gail and Lonnie Muller will make a generous donation toward the project of $50.
**New Items in Archive: Peggy Pasker has donated some historical documents that had belonged to her parents. An archival box was ordered to house the collection and then added to the archive cabinet.
**Disbursement of Electronic Receipts: We received notice of online payments of fines and fees. November - $51.19 and December $51.43.
**The Library is looking at partnering with the Lions Club to give out informational bookmarks during Diabetes Awareness month.
**Numbers for story time online continue to be low. In talking to other Librarians this is a universal issue and not unique to our Library
**New Location Code for Children’s and YA graphic novels: We have had requests for graphic novels. Rachel has worked with Nate at the WRLS main office to create special location codes for children and YA graphic novel collections. She will start re-cataloging items soon and get them together as a collection.
**Winter Reading Update: There were 4 kids and 8 adults turn in Bingos. More cards than that were given out. Hopefully everyone had fun with the program even though they didn’t turn in a bingo. Grand prize winners were Mary Beth Sarnowski (adult) and Sophie Hooker (child). People reported they liked it because it encouraged them to read something they normally won’t have picked up.
**Bader Grant Update: We have given out 18 Bader bags so far! There is $181.56 left in the grant. Some of the money was used to purchase the Reminisce Extra magazine which had been gotten during the first round of the grant in 2019/2020 and had been well received. The next round of bags is being prepared.
**Refund Policy Discussion: At this time we do not have a policy for refunds concerning library materials that were lost, paid for by the library patron and then found. Rachel has worked on a policy that will be up for a vote at our next meeting. If it passes it will be added to our policy manual. Refunds would be issued for items that have been paid for within the last 14 days and are still in good condition.
**Annual Report Update: The 2020 Annual report is complete and turned in. Kristen Anderson, Director of Winding Rivers had reviewed it. The Department of Education will let us know if there is anything we need to correct/ give more information. Each of the Board member has been sent a copy of the final signed report.
**Reopening Procedures: We are currently in ‘Phase1’ which is computer use by appointment and curbside services. Phase 2 is expected to begin on April 5th, 2021. Holds can be picked up at the desk. Computers are still by appointment. No browsing the stacks. Curbside service will continue. Limit of 5 patrons in the library at a time. There are 7 stages in all.
*Public Comment: presentation by the Vernon County Energy District (notes are above)
*Next meeting Date: May 25th at 6:15
*Hatfield moved to adjourn, seconded by Muller (carried). Adjourned about 7:15 p.m.
Barbara Melvin, Board Chairperson