NOTICE IS HEREBY GIVEN that a meeting of the La Farge Village Board will be held on Monday, May 11, 2020, at 6:30 p.m. at the Emergency Services building, located at 201 S. Cherry Street.
In an effort to reduce transmission of COVID-19, THIS IS NOT AN IN-PERSON MEETING
All participants, including the public, can join using Vernon Communications Coop On-Demand Conference Calling.
Anyone attending the conference call will need the Conference ID to access the call
Attendees dial-in phone number: 634-6666 or 888-366-4316 and enter ID 14048
Any questions regarding how to participate can be directed to Clerk Kim Walker at 608-625-4422
Call to order/Roll Call
Verification of Meeting Posting/Publishing
Approval of previous meetings minutes
1). Regular Utility Business
1). Any Old business
1). Resolution to Adopt Citizens Participation Plan (change 5th to 9th floor)
2). Fair Housing Ordinance
3). Fair Housing Proclamation (Planning Grant)
4). Discussion and consideration/approval of adopting the Main Street project plan
5). Discussion/Action on an EDA consultant
6). Discussion/Action on an agricultural lease with Earl Nelson
7). Appointment of the Board of Review committee
8). Police report/update
9). Committee reports and updates
10). Approval to Pay the Bills
Kimberly Walker, Village Clerk/Treasurer
VILLAGE OF LA FARGE
Regular Board Meeting Monday, May 11, 2020
*President Cheryl Purvis called the regular meeting of the La Farge Village Board to order at 6:30 p.m. at the Emergency Services building. Due to reducing transmission of COVID-19, participants were offered an On-Demand conference calling option.
Roll Call - Present at the meeting:
Members: Cheryl Purvis, Aaron Nemec, Terry Jensen, Aaron Appleman, Barbara Melvin, Dale Klemme, Gary Koch, Kurt Muchow, Sarah Pittz, Don Foy, Brad Steinmetz, and Clerk Kimberly Walker.
Joining by conference calling: Members Frank Quinn and Reggie Nelson, Public Works Manager Wayne Haugrud, Police Chief Jonathon Brown, and a few unidentified persons.
*Verification of meeting publishing in the La Farge Episcope and posting at the Bank, Post Office, and Village Office on May 6, 2020 was given.
*Jensen moved, Nemec seconded to approve the previous meetings minutes: (4-13-20/Regular Village board meeting; 4-16-20/Planning Grant committee meeting; 4-22-20/Special Village board meeting; and 4-22-20/Planning Grant committee meeting). (Carried).
*Correspondence: None. *Public Comment: None.
**Wayne reported the lift station pumps have been ordered, but no delivery date has been set. L.W. Allen is waiting on a part to repair the old pump, so we are still running on one pump.
**A street sweeper was found on Wisconsin Surplus. It was purchased for $8,330.
*Old business: None.
*New business: Dale Klemme and Gary Koch, from CDA, presented items for the upcoming grant application.
1). The village previously adopted a Citizen Participation Plan, but a change needs made to the WI Dept of Administrations address, as it needs to be current when submitting the CDBG-PF application in June. Jensen moved, Melvin seconded to adopt the resolution to make the change from the 5th floor to the 9th floor. (Carried).
2). Dale reviewed the Fair Housing Ordinance. This incorporates the Wisconsin State Statutes regarding fair housing. Previously, in 1998, the village adopted this ordinance, but this is an updated version. Nemec moved, Appleman seconded to adopt the amended version of the Fair Housing ordinance. (Carried).
3). Within the planning grant for the Main Street project, we are required to do 3 items to promote Fair housing. One was an ad in paper identifying the village has a Fair housing ordinance. The second was a Fair Housing poster in the village office window, and the third is for a proclamation designating a fair housing week. Jensen moved, Nemec seconded to approve the week of May 11th as Fair Housing week. (Carried).
*Kurt Muchow and Sarah Pittz were present from Vierbichers. They have been working with the village since January on the CDBG Planning Grant for the Main Street project. This will feed into the plan that CDA is working on for the Main street public facilities grant application. A committee was formed and developed this draft plan, which was emailed to the board members a week ago for review. Sarah provided an overview of the process to date. Public participation was held, meeting with business owners and having two public workshops. Two other workshops planned were cancelled due to the COVD-19. She presented poster boards showing streetscape design, and the results of the public’s engagement. Also included was a market analysis, an implementation plan of 8 goals and recommendations, and a funding strategy.
*Kurt passed out a preliminary funding summary, which he reviewed the three primary sources of funds.
1). Amend the TIF to add additional funds. This extension of 3 years, using the Tech College extension, will generate an additional $700,000. This can be used for this Main Street project.
2). CDBG-PF grant. CDA is working on this, for up to a million-dollar grant.
3). USDA Rural Development Rural Utilities Program.
Kurt next reviewed 3 cost summary options per street sections for the Main Street reconstruction project.
1). Option 1 total project was $3,409,290, going from Mill Street to Cherry Street.
2). Option 2 total is $2,672,555, from Mill Street to Maple Street.
3). Option 3 is $2,118,055, from Silver Street to Elm Street.
*Option 1 would be paid thru TIF funds, a CDBG-PF grant, and USDA loan. This option would be debt to the customers. The other 2 options could be paid with TIF funds and a grant. At the June board meeting, a decision will need made on which option to move forward with. The grant application is due June 25th. Jensen moved, Nemec seconded to adopt the Main Street project plan. (Carried).
*EDA Consultant: Had 2 representatives, Barb Melvin and Brad Steinmetz, along with Wayne, Cheryl, and Kim, review RFP’s for a consultant for the 4 river communities (Ontario, Viola, Readstown, and La Farge) that are sharing an EDA grant administered by the MRRPC. Eight proposals were received. The group narrowed it down to Vandewalle & Associates (partnering with Delta 3 & CDA), for a cost of $147,480 and Vierbichers (with ADCI and Forester Engineering), for $147,380. The group had a touch choice but are recommending Vierbicher. They both had in-depth detail and were knowledgeable on the substation relocation. But they factored in the recent experience with Vierbicher and the great job they did on the Main Street planning project. A lot of the legwork is already done with this part. They have worked with a lot of the communities in the area and they identified our need for amending the TIF. Melvin moved, Jensen seconded to approve Vierbichers as the EDA consultant. (Carried).
*Last year, the village did a 3-year agricultural lease with William Johnson for the land south of the EMS Building. He did not want it anymore. Earl Nelson said he would take it over for the balance of the 2 years. Jensen moved, Nemec seconded to approve the Ag lease with Earl Nelson. (Carried).
*Cheryl Purvis, Frank Quinn, Terry Jensen, Barbara Melvin, and Clerk Walker were appointed to the Board of Review committee, which meets May 27th, 5 p.m. at the village office. Aaron Appleman is the alternate.
*Police report/update: Chief Brown reported this is Law Enforcement Memorial week.
*Had 98 calls for service in April. Eight citations were issued. Municipal Court is starting back in July. And meeting on Monday with the new Judge to see what the plans are going forward.
*The WI Dept of Health Services signed an emergency order today to allow all standalone retail stores to offer in person shopping and have up to 5 customers at a time while maintaining social distancing.
*Update on the ordinance issue: 8 various ordinance violation citations have been issued.
**Police: Frank would like a meeting soon for updates.
**Frank commented the 4th of July committee met and decided to scale back on activities. Depending on the Safer at home order, they are working on things and will let the community know. There will be no parade, but working on the Music in the Park, maybe using the grandstand area. And have the Old Hwy 131 drive.
**Library: Becky Hooker did a great job as Library Interim. New librarian, Rachel Clift, starts May 18th.
*Quinn moved, Appleman seconded to approve payment of the bills. (Carried).
*Jensen moved, Quinn seconded to adjourn. (Carried). Adjourned at 7:42 p.m.
Kimberly Walker, Village Clerk/Treasurer