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                                  VILLAGE OF LA FARGE

                  Special Board Meeting         Monday, February 21, 2022


*Village President Cheryl Purvis called the special meeting of the La Farge Village Board to order at 6:00 p.m. at the Emergency Services Building.              


Roll Call - Present at the meeting:

Board Members: Cheryl Purvis, Aaron Appleman, Karen Leis, Frank Quinn, and Terry Jensen (via phone).  Absent was Aaron Nemec and Barbara Melvin.

Also present: Public Works Manger Wayne Haugrud, Utility Clerk Greg Lawton, and Clerk Kimberly Walker.    


*Verification of meeting posting at the Bank, Post Office, and Village Office on February 18, 2022, was given.      


*Aaron Appleman reviewed the discussion and recommendation from the Medical committee earlier this evening concerning the x-ray machine computer equipment in the chiropractor area. He explained the components involved and the costs. Upgrading the computer is $1,500 and fixing the reader portion in the future is $4,700. There is a 6-year-old machine a clinic in Mauston only used 2 years, as they went wireless. Cost is $10,000. Going with this eliminates the reader portion, so the committee agreed to go with this.


*The village owns the machine but is proposing an agreement for a rent to own option to the chiropractor. Two options will be presented, allowing him to purchase this over time. #1 is for both parties to pay $5,000 up front, then he can pay $100 a month for 4 years back to the village and it becomes his. #2. If he can’t pay up front, will offer payments of $100 a month for up to 10 years. If he leaves early, he will still need to pay us. And there will be a clause for repairs. Quinn moved, Leis seconded to go with the committee recommendation for the rent to own option agreement. (Carried).     


*Last week, the village had a Zoom call from EDA, DOA, attorneys, and consultants to go over updated costs and discuss the timeline for the substation relocation project. A few days later, we received a call from DOA concerning the timeline. The EDA grant timeline was out further than the CDBG one, so DOA suggested they fund the balance of the project, amending their $1,000,000 award previously awarded to us to $2,000,000. They have money not spent in that program, so we wouldn’t need the EDA grant. The village would need to have CDA do a letter of amendment explaining the timeline, updated budget, and why we want to utilize their funds. If DOA fully funds this, we will use them. It would then be one big project with the State, instead of using 2 funds (one State and the other Federal).


*Quinn moved, Appleman seconded to authorize Cheryl to sign the letter saying we want to let the DOA know we would like to apply for the remaining funds to fund the project. We would replace the commitment of Village match funds of $762,800 with additional CDBG-DR grant funds of $1,046,451 and request the change of construction start date from June 1, 2022, to September 1, 2022, to take into account the PSC regulatory delays. (Carried).   


*Quinn moved, Appleman seconded to authorize amending the CDBG-DR contract. (Carried).


*Quinn moved, Appleman seconded to adjourn. (Carried). Adjourned at 6:20 p.m.


  Kimberly Walker, Village Clerk/Treasurer

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